Bill Validation & Recovery Services

OJEU Reference: 2017/S 241-501688

Suppliers make errors in their invoicing.  Organisations make errors in their payments.  These services are designed to identify these errors and recover overpayments from suppliers.

Any public sector organisation can access the Framework and ‘direct award’ with no charge.

A contingent fee service - charges based only on the value of recoveries made.

Only Barcanet are approved to provide the services in all categories of the Framework…

Bill Validation & Recovery Services

OJEU Reference: 2017/S 241-501688

Suppliers make errors in their invoicing.  Organisations make errors in their payments.  These services are designed to identify these errors and recover overpayments from suppliers.

Any public sector organisation can access the Framework and ‘direct award’ with no charge.

A contingent fee service - charges based only on the value of recoveries made.

Barcanet are approved to provide the services in all categories of the Framework…

We appreciate how busy you are, so have designed these services to be quick and light-touch.

Whichever audit we undertake, we have a standard approach.

 

cost control companies

1. Data collection

Data required for these services falls into 4 categories:
1. Transaction data - an extract from the finance system of all payments/credits made
2. Contract data - copies of current and potentially historic contracts with suppliers
3. Invoice data - copies of invoices and back-up information
4. Previous Recoveries - details of previous claims and recoveries

We will provide resource to obtain this data, and can use LOAs to obtain data directly from suppliers - however there is some customer resource required to support the services.

We appreciate how busy you are, so have designed these services to be quick and light-touch.
Whichever audit we undertake, we have a standard approach…

1. Data collection

Data required for these services falls into 4 categories:
1. Transaction data - an extract from the finance system of all payments/credits made
2. Contract data - copies of current and potentially historic contracts with suppliers
3. Invoice data - copies of invoices and back-up information
4. Previous Recoveries - details of previous claims and recoveries

We will provide resource to obtain this data, and can use LOAs to obtain data directly from suppliers - however there is some customer resource required to support the services.

2. Audit

We use a combination of subject-matter-experts and market leading technology to audit the invoices you receive from suppliers and your corresponding payments.

Our role is to ensure everything is in-line with contractually agreed terms, recover any monies overpaid and identify opportunities to reduce ongoing costs.

cost control culture

2. Audit

We use a combination of subject-matter-experts and market leading technology to audit the invoices you receive from suppliers and your corresponding payments.

Our role is to ensure everything is in-line with contractually agreed terms, recover any monies overpaid and identify opportunities to reduce ongoing costs.

3. Report findings to our customer

Although we pride ourselves on submitting only validated and supported recovery claims to suppliers, we recognise these are your valued relationships.  Where required, we will submit the queries to yourselves, for approval if needed, before we submit to the supplier in question.

Upon completion of the project, we will provide a report summarising our findings, including any opportunities to improve your performance.

3. Report findings to our customer

Although we pride ourselves on submitting only validated and supported recovery claims to suppliers, we recognise these are your valued relationships. Where required, we will submit the queries to yourselves, for approval if needed, before we submit to the supplier in question.

Upon completion of the project, we will provide a report summarising our findings, including any opportunities to improve your performance.

4. Recover monies from suppliers

Having submitted queries and repayment claims to suppliers, we will negotiate on your behalf until the claim is completed, and, where appropriate, repayment has been made.

4. Recover monies from suppliers

Having submitted queries and repayment claims to suppliers, we will negotiate on your behalf until the claim is completed, and, where appropriate, repayment has been made.

Working With Barcanet

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